PC Conference System (Zoom Education)

Manual
　 {+}Scheduling meetings (Zoom Support)
　 {+}Joining a Zoom meeting (Zoom Support)
　 {+}sharing your screen or desktop on Zoom (Zoom Support)
　 {-} Using "Zoom Webinars"

Outline

Plans :	Zoom Education Site License
Features :	- Zoom Meetings - Meeting duration 30 hours - Participant capacity 300 - Recording (Local & 0.5GB cloud) - Automated Meetings Captions - Zoom Webinars (500 participants x1, Please contact us in advance) - Conference Room Connector (licenses x10, Zoom and SIP/H.323 video conferencing systems can communicate with each other.) * Please refer to the Zoom page for details. (Almost the same as the Business Plan) {+}Zoom Plans & Pricing for Business
Eligible users :	Faculty (full-time), researcher (employed by JAIST), regular student, and administrative/technical staff (full-time), office assistant, research assistant worker, temporary staff, etc. * In some cases, sign-in may not be possible due to limitations on the number of licenses or when not included in the scope of eligible users. Please contact us for details.
System Requirements and Supported OS :	Zoom Support {+}Zoom system requirements
Zoom web portal for JAIST :	{+}https://jaist-ac-jp.zoom.us/
Reference :	For details on how to use Zoom, please refer to {+}"Zoom Support" .

Preparation - If you are already using the "~@jaist.ac.jp" email address as your Zoom account under a free or paid Zoom subscription

JAIST Zoom service will register your JAIST email address as your account when you sign in for the first time.
If you are already using your JAIST email address "～@jaist.ac.jp" as your Zoom account, you will need to change your account for that subscription to another email address.
* In particular, if you are using a paid license with a JAIST email address and you join a JAIST Zoom service without changing your email address in advance, you will be subject to a "refund procedure for the balance of the paid license".

How to change your email address.
{-} 1. How to change your email address if you are asked to "Join JAIST Zoom account" when you sign in to the Zoom application or Zoom page with your JAIST email address and password registered as your Zoom account.

{-} 2. How to change your email address on the Zoom web portal where you signed in.

How to change your email address if you are asked to "Join JAIST Zoom account" when you sign in to the Zoom application or Zoom page with your JAIST email address and password registered as your Zoom account.

1. If the following message window appears when you sign in to Zoom with your JAIST email address and password registered as your Zoom account, please click [View detail and choose] to start the process of changing your email address.

2. Select [Update Email Address] and click [Continue].

3. Enter [Current Password] and [New Email Address] and click [Save].

4. Zoom will send a confirmation email to your Current email address.

5. Confirm the contents of the email with the subject line "Confirm your request to change your Zoom sign-in email address" and click "Confirm". The Zoom web portal will open.

6. On the Zoom web portal, you will be asked to send a confirmation email to your new email address to verify the change, click [Send Now].

7. Confirm the contents of the email with the subject line "Change Zoom sign-in email address" and click "Confirm Change.

8. In the Zoom web portal, confirm the change and click [Confirm this Change].

9. You will be asked to enter a new password as a security precaution. Enter the [New Password] field and click [Submit].

10. Your email address has been updated.

How to change your email address on the Zoom web portal where you signed in

1. Sign in to the Zoom web portal with the account "~@jaist.ac.jp".

2. In the navigation menu, click "Profile".

3. Under Sign In, click "Edit" next to Sign-In Email.

4. Enter the new email address and your password (for accounts with work email sign-in method).
Check the "I'm not a robot" box and click "Save Changes".

5. A confirmation email will be sent to your original email address asking you to confirm or deny the change.

6. In the confirmation email that was sent to your old address, click "Confirm".
If you didn't receive the confirmation email, please check your Spam folder and confirm that no-reply@zoom.us is allowed in your inbox.

7. Once you confirm the change, the Zoom web portal will open and prompt you to send a confirmation email to your new email address to verify the change. In the Zoom web portal, click "Send Now".

8. In the confirmation email that was sent to your new address, click "Confirm Change".

9. Once you confirm the change with your new email, the Zoom web portal will open. Review the changes and click [Confirm this change].

10. The Zoom web portal prompt you to enter a new password as a security precaution. Enter [New Password] and click [Submit].

11. You email address has been updated.

Downloading and Installing Zoom

To download and install applications for various operating systems, please refer to the Zoom support page below.
You should regularly update your Zoom application to the latest version of the application.

Zoom Support:
{+}Downloading and Installing Zoom

Sign In

To use the JAIST Zoom service, you need to sign in with your JAIST account.
The sign-in procedure is as follows.

Sign in to the Zoom application)
1. Launch the Zoom application and click "Sign in".

2. Click "SSO" in the menu under "or sign in with".

3. Enter "jaist-ac-jp" in the "Company domain" field and click "Continue".

4. The JAIST-SSO page will appear. Enter your account in the "User Name" field and click the "LOG IN" button.

5. Then, enter your password in the "Password" field and click the "LOG IN" button.

6. When a confirmation window appears asking if you want to allow the Zoom application to open, click the "Open" button.

7. Sign-in is complete.
You can confirm that you are signed in with your JAIST email address by clicking on the profile icon in the upper right corner.

Sign in to the Zoom web portal for JAIST)
1. Enter "https://jaist-ac-jp.zoom.us" into the address field of your browser and click "Sign In" on the page that appears.

2. The JAIST-SSO page will appear. Enter your "User Name" and "Password" and click the [LOG IN] button.

3. Sign-in is completed.

In case “Confirm your email address” is displayed)
If you see the “Confirm your email address” page after signing in to JAIST-ac-jp with JAIST-SSO authentication by the above procedure, please refer to FAQ {-} “How to switch accounts when ‘Confirm your email address’ is displayed (only for zoom basic plan users)”
.

Notes on changing your JAIST email address after joining JAIST Zoom service

If you change your JAIST email address after joining the JAIST Zoom service, your new email address will be registered as a new account in the Zoom service. Therefore, the data associated with the old email address will not be transferred, and you will not be able to access the data.
Please make sure to download necessary data such as recordings in advance when you change your JAIST email address.